From delivered docket to synced invoice, without double entry.
Invoices are built from the dockets you already delivered, then synced to MYOB Business or Xero in a click. Prepaid credit, allocations, and account mappings stay aligned — so finance and operations agree on the same numbers.
- Generate invoices from delivered dockets — no re-keying
- One-click sync to MYOB Business or Xero
- Track prepaid credit and allocations per customer and job
- Account mappings and tracking categories kept in sync
What it does
Quote-to-cash without the double entry
Invoices are built from delivered dockets and synced to MYOB or Xero in a click. Prepaid credit, allocations, and payments stay aligned — so finance and operations agree.
Delivered docket → invoice → accounting sync. One connected flow, no spreadsheets in between.
Invoices from delivered dockets
Generate invoices from the dockets that were actually delivered. Tonnes, products, and prices come straight from the docket lines — no re-keying, no transcription errors.
MYOB Business & Xero sync
One-click sync to MYOB Business or Xero. Contacts, account mappings, tax codes, and tracking categories are kept aligned so finance doesn't reconcile two systems.
Prepaid credit & allocations
Track prepaid invoices and the credit allocated against each job and docket. See unused credit per customer at a glance, with per-job breakdowns.
Payments & settlement
Record payments and settle invoices with the accounting provider. Retry failed syncs without losing the original invoice record.
Retry & reconciliation
Failed accounting syncs are retried cleanly. Settlement status flows back so operations and finance agree on what's been paid.
Pre-delivery invoicing
For jobs that need it, generate pre-delivery invoices against approved quotes — so deposits and prepaid credit are captured before the first truck rolls.
How it works
From delivered docket to synced invoice in four steps
No re-keying, no CSV exports. The docket you delivered is the source of truth for the invoice.
- 01
Deliver the load
Dockets are completed as trucks deliver. Tonnes, products, and prices are captured on the docket line — the source of truth for the invoice.
- 02
Generate the invoice
From a job's Invoices tab, build an invoice from delivered dockets. Lines populate automatically; review and adjust before sending.
- 03
Sync to MYOB or Xero
Click sync — the invoice, contact, account mappings, and tracking categories are pushed to your accounting provider. No CSV exports, no second entry.
- 04
Reconcile payments
Payments recorded in QuarryLink or imported from the accounting provider settle the invoice. Credit allocations and prepaid balances update automatically.
Key capabilities
What Invoicing & Accounting adds
The financial close of the quote-to-cash loop — connected to MYOB and Xero, not parallel to them.
Docket-driven invoicing
Invoices are built from the dockets you already delivered, so the numbers always match operations.
No double entry, no invoice-vs-docket disputes.
MYOB Business & Xero integration
One-click sync with OAuth. Contacts, accounts, tax codes, and tracking categories stay mapped and aligned.
Finance works in the system they know; ops works in QuarryLink.
Prepaid credit tracking
Prepaid invoices and allocations are tracked per customer and job. Unused credit is visible on the customer record and job invoices tab.
Never lose track of a deposit or its remainder.
Clean retry on sync failures
If an accounting sync fails, retry it without duplicating the invoice. Settlement status flows back from the provider.
No orphaned invoices between systems.
Payment recording & settlement
Record payments in QuarryLink or pull them from the accounting provider. Settle invoices and keep credit allocations current.
One source of truth for what's paid and what's not.
Pre-delivery & deposit invoices
Generate pre-delivery invoices against approved quotes to capture deposits and prepaid credit before delivery starts.
Cash flow starts when the quote is won, not when the truck returns.
Invoicing & Accounting module
Close the loop from docket to ledger
See how invoices generate from delivered dockets and sync to MYOB or Xero. Book a demo and we'll show you the prepaid credit flow too.