A single source of truth for every client
Stop hunting through your accounting software, spreadsheets, and email threads. QuarryLink gives you one complete, live record for every customer — from first quote through to invoicing and payment.
- Every quote, job & interaction linked
- Credit & pre-paid account management
- Automatic two-way accounting sync
How it works
Stay in control of every customer, without the chaos
When your customer data is structured, connected, and reliable, your team works faster, makes fewer mistakes, and always knows where things stand.
- 01
One complete customer record
Quotes, jobs, dockets, invoices, and payments all live against a single customer — no duplicates, no gaps.
- 02
Always know what's owed
See outstanding balances, payment terms, and credit limits in real time — without relying on accounts to check.
- 03
No more double handling between systems
Customer data stays consistent across operations and accounting — no manual syncing or mismatched records.
- 04
Control how you work with each customer
Set pricing, payment terms, and credit limits per customer — with rules that carry through quotes, jobs, and invoicing.
- 05
Every interaction tracked
From first quote to final invoice, every activity is recorded — so nothing gets lost or forgotten.
- 06
Cleaner, more reliable data
Avoid duplicate accounts, missing details, and inconsistent records that create downstream issues.
Key outcomes
A customer system your whole business can rely on
When customer data lives in one structured place, your team quotes faster, bills accurately, and stops reconciling spreadsheets.
Everyone works from the same customer truth — from first quote to final payment.
One record for every customer
Quotes, jobs, dockets, and invoices all attach to a single customer profile — no duplicates or drift.
Balances and terms in real time
Credit limits, payment terms, and outstanding amounts stay visible to sales and operations without waiting on accounts.
Aligned with your accounting system
Customer data stays in sync with your ledger so finance and the yard agree on who owes what.
Cleaner billing and fewer disputes
Accurate addresses, terms, and history flow into every quote and invoice.
Xero
We're partners with Xero
We help you move quarry accounting onto Xero and migrate smoothly — so jobs, dockets, and customers connect in one place and your books stay clean.
Xero is a trademark of Xero Limited.
Features at a glance
Everything you need to stay in control of your customers
Flexible, structured tools designed around how quarries actually manage customers
Business & Individual Profiles
Manage contractors with ABNs or walk-in customers, with clear structure across customer types and statuses.
Structured data that reflects how quarries actually sell.
Payment Types & Terms
Set credit, pre-paid, or custom payment terms per customer — applied consistently across quotes, jobs, and invoices.
Clear rules, fewer manual overrides.
Credit Limit Management
Track credit limits and available balance in real time, with visibility across quotes and active jobs.
Better control, fewer financial surprises.
Account Manager Assignment
Assign ownership of each customer, with automatic linking across quotes and communication.
Clear accountability for every customer.
Billing & Address Management
Maintain accurate billing details that flow automatically into quotes, jobs, and invoices.
Fewer invoice errors, consistent data.
Two-Way Accounting Sync
Sync customers and updates between QuarryLink and your accounting system in real time.
One list, no double handling, no drift.
Safe Archiving
Archive inactive customers without losing historical data or breaking past records.
Clean system, complete history.
Customer Activity Tracking
See quotes, jobs, and invoices in one place — with a clear view of everything happening for each customer.
Complete visibility across every interaction.
What changes
What changes when your customer data is actually reliable
When operations and accounts work from the same customer data, your team moves faster, makes better decisions, and avoids costly mistakes.
Your team works from one connected system — where every customer, balance, and interaction is accurate, up to date, and visible across the entire business.
You stop chasing information
No more jumping between systems to find customer details, balances, or history.
You stop working off outdated data
Everyone sees the same real-time information — across sales, operations, and accounts.
You reduce billing and customer errors
Accurate customer data flows through quotes, jobs, and invoices — reducing disputes and rework.
Your team works with confidence
From weighbridge to accounts, everyone knows they're using the right information.
Ready to simplify your operations?
See Customer Management in action
Book a personalised demo with the QuarryLink team. We'll walk through the customer module and show you how it fits your workflow — start to finish.
No credit card required. Up and running in a matter of days.